Choosing the best video conferencing software for a virtual meeting might be confusing because there are so many apps available in the market.
You need to have good knowledge regarding video conferencing software before conducting successful virtual meetings.
But don’t worry, we’ve analyzed the top 9 video conferencing software solutions for 2022 to help you decide which one is right for you. We also provide you with a quick summary of the video conferencing equipment you’ll need.
So, before you commit to a solution, you should understand more about video conferencing software so that you can pick the greatest fit for your personal or professional communication use and make the most of its features.
What is Video Conferencing?
The term “video conferencing” refers to an online meeting where two or more people exchange ideas, news, or views in a live audio-visual call. Participants can communicate with each other in actual time, no matter where they are in the world if they have an internet connection & video conferencing software.
What is Video Conferencing Software?
Video conferencing software refers to that software that allows us video conferencing. By streaming audio, video, and text, video conferencing software allows the parties to organize and perform live conferences and virtual meetings.
Top 9 Video Conferencing Software for 2022
The best video conferencing software for 2022 are:
1. Microsoft Team
Microsoft Teams is an Office 365 chat-based workspace. Users can plan, video or audio meetings with a single person or group using Microsoft Teams.
Microsoft Team is a closed-source business communication software that allows you to organize video conferences or webinars with up to 10,000 users. They allow you to virtually record meetings and share them with your teammates via a simple link.
You can get the participant list from Microsoft Teams and follow up with your teammates. Digital whiteboarding, the option to mute, delete uninvited visitors, make participants wait in the virtual lobby, and other features are available too. Another useful feature is the “raise your hand”.
Key Characteristics:
Some key features of Microsoft Teams are:
- Chat Function:
Microsoft Team includes a basic chat feature that allows teams, organizations, and individuals to communicate with each other. - Cyber Security:
Microsoft Teams is designed to meet the highest levels of cyber security. There’s also mobile device management built in to keep your information and staff safe. - Together Mode:
Help your team virtually sit in the same shared background to give the impression that they are together in the same room. - Meeting Whiteboard:
A whiteboard is now available in any Microsoft Teams conference. Participants can work on sketches and discuss ideas using whiteboard features.
Pricing:
| Personal Meeting | Business Basic | Business Standard | Office 365 E3 |
| FREE | $5 /month | $12.50 /month | $20 /month |
Advantages:
Some pros of Microsoft Team are:
- Exceptionally adaptable.
- Several options for integration.
- Other Microsoft Office programs are tightly connected such as Excel, Word & Powerpoint.
- Organize a virtual meeting with up to 10,000 people.
- It’s available in 53 languages and 181 markets around the world.
- Microsoft 365 business accounts come with it.
Microsoft Team allows you to continue chatting with members after the meeting has ended. You can also modify your background or upload your own to make a lasting impression on your client.
2. Google Meet
Google Meet is a video-conferencing service created by Google. The Google Workspace package includes Google Meet (formerly Google G Suite). This video conferencing solution, on the other hand, is completely good enough to stand for itself.
Google Meet can hold 250 people in a single meeting, so Google Meet is perfect for small businesses too. It was established primarily for business needs and can handle a large number of users at once.
Key Characteristics:
Some Key features of Google Meet are:
- Attend Meeting from Gmail:
Users can now attend safe video meetings simply from Gmail, so they don’t need to open any software on their phones. - Noise Elimination:
It eliminates background noise and other undesirable sounds, resulting in crystal clear audio. - Unlimited Call Duration:
Users can make a call 24 hours a day using Google Meet. - Multiple Screen Format:
It comes with a variety of screen layouts, such as spotlight, sidebar, and tiled. You can view up to 16 people at once due to the tiled arrangement.
Pricing:
| Google Meet | Google Workspace Individual | Enterprise |
| Always Free | $7.99 per month | Contact Sales |
Advantages:
Some pros of Google Meet are:
- It has a free version with limited functionality.
- A 2-week free trial with all features is allowed.
- For further security, it includes enterprise-grade encryption.
- For privacy concerns, you can only share limited sections of your display.
- Google Meet offers customer service in 14 languages 24 hours a day.
- Google Drive recordings.
- Google Workspace and other Google apps are connected.
You can join the conference directly from your browser using Google Meet. You can invite users by establishing and sharing unique links, mobile numbers, and meeting codes.
3. Zoom
Zoom refers to video conferencing software that allows you to interact & share your ideas with others in virtual meetings, which helps you work together with teams.
Zoom is a video conferencing and communication platform for mobile and desktop that should be simple to install.
Zoom offers a variety of features such as meeting rooms, webinars, chats, voice, and cloud phone systems, among others.
Key Characteristics:
Some key features of Zoom are:
- Zoom Scheduling:
Zoom has created scheduling capabilities, which allow you to schedule meetings and send invitations directly from Zoom. You can view, update, and manage your planned meetings too. - HD Video & Audio:
Zoom offers you HD video & audio, which helps you provide a high-quality picture to participants. You can adjust the visual quality if you’re having trouble getting a consistent internet connection as well. - Social Media Broadcasting:
With Facebook Live and YouTube Live interface, you can broadcast your meetings on social media sites. - Record Meetings:
Google Meet can record meetings on your PC directly. You can upload these files to a file storage site like Google Drive, Dropbox, or any other option to share them with others.
Pricing:
| Personal Meeting | Pro | Business | Enterprise |
| FREE | $14.99 /month/license | $19.99 /month/license | $19.99 Contact Sales |
Advantages:
Some pros of Zoom are:
- Easy & user-friendly interface.
- Outstanding Performance.
- Free account with various features.
- The maximum number of people can attend conferences.
- Paid plans that are reasonably priced.
- You can manage video quality.
- You can conduct many more one-on-one meetings as you want.
Zoom can handle up to 1000 people and show 49 videos on the screen. You can also host Webinars with up to 50000 participants.
4. Webex Meeting
Webex is a web-based video conferencing system that allows you to attend meetings from your PC, mobile device, or video system.
Webex allows you to host high-definition virtual meetings with up to 1000 participants. For the modern workforce, Webex Meetings is the most interesting, inclusive, and smart conferencing solution available.
Webex gives you the option of connecting audio via VoIP or a dial-in number. Unfortunately, Webex wants you to install the extension while connecting using a web browser may be challenging.
Key Characteristics:
Some key features of Webex are:
- Noise Elimination:
Webex has a function that allows you to reduce background noise from your meetings. Since acquiring BabbleLabs in September 2020, Webex now offers noise reduction. Meetings can be held without the stress of background noise due to BabbleLabs. - AI-based Meeting Assistant:
During the meeting, the voice-activated digital assistant takes note of all of the crucial details. It also records all of the information in real-time. To keep things on track, it sends out post-meeting recap emails. - Immersive Share:
Using immersive sharing, you may get closer to your audience without them having to look away from the content you’re presenting. On a single screen, Webex allows you to immerse your image and shared content. - Video Layouts:
Webex allows you to create customized video layouts to help you make the most of your video conference screen.
Pricing:
| Personal Meeting | Starter | Plus | Business |
| FREE | $13.50 /host/month | $17.95 /host/month | $26.95 /host/month |
Advantages:
Some pros of Webex Meeting are:
- There is a free plan available.
- There’s also a cloud recording & cloud storage capacity of up to 10 GB.
- An interface that is easy to use.
- While attending the conference, you can send emojis and GIFs in chat conversations.
- Create a unique URL for your meeting.
- You can conduct or attend a meeting from mobile, PC, tablet, or any other video device.
Webex features such as automatic transcriptions, notes, and highlights can help make meetings more productive.
5. GoToMeeting
LogMeIn presents the GoToMeeting service as a stand-alone online meeting platform. GoToMeeting is a web conferencing service that is hosted in the cloud.
GoToMeeting is a professional virtual meeting method that enables clients to meet face to face, collaborate with colleagues via in-meeting conversation or conference call, and screen shares their slides.
GoToMeeting provides mobile-friendliness, allowing you to set up and initiate conferences from your mobile device. Both Android and iOS apps are available, and both have a significant number of positive reviews.
You also schedule meetings ahead and conduct them just from your mobile. There’s also no need to write notes during meetings because cloud recording allows you to record and preserve all of your conferences.
Key Characteristics:
Some key features of GoToMeeting are:
- Cloud Recording:
Make a recording of your conference and save it to the cloud. - Custom Background:
Make your live camera background your own and make it work like you from wherever. - One-Tap Meeting:
With just one tap, you can plan, attend, and control all of your scheduled meetings right from your Google or Microsoft calendar. - Presenter Control:
It allows conference presenters to take control of the presentation by sharing their screens and contributing to the meeting’s success.
Pricing:
| Professional | Pro | Enterprise |
| $12 /month | $16 /month | Quote-based |
Advantages:
Some pros of GoToMeeting are:
- Exceptional feature extraction is performed.
- Cloud recording is unlimited.
- All platforms are supported.
- Assistant with intelligence.
- 14-day free trials.
- Customer service is available 24 hours via call, live chat, group chat, and email.
- Up to 3000 participants can join conferences.
- Interaction with third-party applications such as; Office 365, Slack, and SalesForce, among others.
- There are no time limits on meetings.
GoToMeeting allows you to have meetings with up to 3000 participants. It helps you to show your desktop screen in real-time.
6. Zoho Meeting
Zoho Meeting refers to a web conferencing solution that offers you to hold online meetings from any place with real-time audio, video, remote control, and screen sharing.
You could also record your meetings in the cloud, as well as download them to your computer. Not only that, but it also allows you to share the meeting with any colleagues who were unable to attend.
You can also send emails to your employees or coworkers notifying them of the meeting’s subject, date, agenda, joining link, and access code, among other details.
Key Characteristics:
Some key features of the Zoho Meeting are:
- Phone Audio:
If you’re having trouble connecting to the internet, you can join meetings using your phone. To join from any nation, dial one of the 55+ toll-free numbers or one of the 100+ local numbers. - Private Meetings:
Confidential meetings can be locked to invite only the people you wish. You’ll also be notified when someone wishes to join your meeting. - In Session Chat:
To communicate essential messages or links, use the chat option available in every meeting session.
Pricing:
| Free Edition | Meeting Edition |
| $0 /month | $10 /host/month |
Advantages:
Some pros of Zoho Meeting are:
- With 24 active video feeds showing at a time, you can host up to 100 individuals.
- There’s no need to download anything; meetings can be started and joined right away.
- They also offer live chat assistance.
- Apps for iOS and Android are available.
- RSVP scheduling.
- A Google Chrome extension is also available.
- Integration with Zoho Calendar, CRM, Projects, and other Zoho applications.
In addition, Zoho Meeting complies with all widely recognized security and privacy standards. To keep your data safe, they also encrypt voice, screen sharing, and video.
7. RingCentral
If you are looking for a cloud-based conferencing solution that offers you chat, video conference, and make phone calls all from one place, there are no better alternatives to RingCentral. It’s far more capable than a normal video conferencing system.
It helps you to arrange simultaneous HD video conferences with up to 100 people from all around the world. Meetings can be held on mobile devices or desktop PCs, and your screen can be shared with others with a single click.
The drag-and-drop abilities in RingCentral enable you to share your work, pin important documents, and transfer files directly from Google Drive.
Another useful tool is detailed analytics. It tracks parameters such as the quality of service report, the meeting dashboard, the number of missed calls, the number of calls refused, and the average response time.
Key Characteristics:
Some key features of RingCentral are:
- Extensive Video-sharing option:
The capacity to exchange files from Dropbox and Google Drive, and also local space, is instantaneous. - Add-ons for meetings:
Additionally, there are meeting add-ons such as RingCentral Rooms, RingCentral Room Connector, and large conference rooms, and also the capability to conduct webinars. - Communicate with International Teams:
With RingCentral’s one-click conferences, you can communicate with an international group from any place on the globe. Virtual meetings can also be started via a messaging thread.
Pricing:
| Free | Essential | Advanced |
| $0 | $14.99 user/month | $19.99 user/month |
Advantages:
Some pros of RingCentral are:
- In the United States and Canada, you can make limitless calls.
- Its mobile apps are available for both Android and iOS.
- It translates voicemail to text format automatically.
- Customer service is available 24 hours a day, 7 days a week via video chat and other methods.
- Real-time analytics are available to you.
- With just one click, you can call from any phone or their desktop app.
- Options for document sharing and team messaging.
- You can also record your meetings and calls with RingCentral.
It also assists you to arrange voice conferences with up to 1,000 participants from all around the world, in addition to video conferencing. RingCentral also interacts with several other apps, including Google Drive, Box, Office 365, and calendar apps like GSuite.
8. BlueJeans
The virtual meeting program BlueJeans allows you to organize conferences from any laptop, device, or conference room. For greater productivity, they provide actual intelligence with reports and highlights.
The browser-based interface is also simple to use. This means that BlueJeans can be used without having to download any software.
Analytics, automated warnings, and real-time conference controls can also help to make management easier. Slack integration assists with teamwork, information sharing, whiteboarding, meeting transcribing, and call recording.
Key Characteristics:
Some key features of BlueJeans are:
- Command Center:
Network conditions, user-focused ROI, and real-time data are all ways to keep control of your BlueJeans environment. - User analytics:
The BlueJeans panel offers insight on conference performance, network conditions, and user-focused return on investment. - Content Sharing:
While organizing or joining a meeting, perform interactive sessions by sharing any topic or link. Annotation can also be used to draw attention to key points in your presentation.
Pricing:
| BlueJeans Standards | BlueJeans Pro | BlueJeans Enterprise |
| $9.99 /host/month | $13.99 host/month | Quote-based |
Advantages:
Some pros of BlueJeans are:
- To brainstorm and communicate, use a digital whiteboard.
- Assign tasks and highlight key points from the meeting.
- Broadcast to Facebook Live or your company’s intranet.
- For improved event management, get in-depth event insights.
- Calculate your ROI to see how much money you saved.
- Share the data in a CSV file or utilize APIs to further analyze it.
- Other services, such as Cisco, Poly, and Lifesize, are compatible with BlueJeans Rooms.
They also claim to provide a rich multimedia experience with Dolby audio and high-definition video. For secure video conferencing, the cloud-based platform also includes firewall/NAT traversal and encryption.
9. ClickMeeting
ClickMeeting refers to a web and video-conferencing application that provides connectivity with up to 20,000 people at once. Your own brand, colors, and other user-facing features can be included in large virtual activities.
You can invite other people to log in to ClickMeeting using their own identities to eliminate any misconceptions. It also offers you to create more personalized invitations for the purpose of making a more lasting impact on your customers or clients.
Key Characteristics:
Some key features of ClickMeeting are:
- Broadcast on Social Media:
It offers you to broadcast your feed on Facebook and YouTube at the same time, allowing you to reach a wider audience. - Polls and Surveys:
To create data-driven decisions, gather thoughts, feedback, and insights from the public. - Presentation Tool:
To increase the impact of your presentation, combine the material with your voice.
Pricing:
| Live | Automated | Enterprise |
| $25 /month | $40 /month | Quote-based |
Advantages:
Some pros of ClickMeeting are:
- Free trial for 30 days.
- During the meeting, you can also speak privately with other presenters.
- Translate conversation in 52 languages in real-time.
- You can also control the order in which questions and answers are presented.
- To save files in the cloud, simply drag & drop them. You can also use your Dropbox account to import and export files.
- Add CTA buttons to your conference videos to encourage your viewers to take action.
- Drawing tools, shapes, text boxes, erasers, and other features are available on the Whiteboard.
In the event that your audience arrives early for the conference, they can wait in the waiting area and look through the agenda.
Final Verdict: Which one is best video conferencing software?
Video conferencing software refers to that software that allows you to conduct virtual meetings to connect with people & share information.
We picked the 9 best video conferencing app available in the market. Among them, Microsoft Team is the best video conferencing app since it has a very easy & user-friendly interface. Microsoft Team is really well-known app among all.
Microsoft Team is best for personal purposes as well as business purposes. Microsoft Team offers Free Plan for your personal meeting, as well as Paid Plan at a reasonable plan. In fact, it provides a pricing plan for your different levels of business.
You can even manage the video quality. You can sign up for a free account with different features.
Microsoft Team can accommodate up to 1000 users and it is available in 53 languages & 181 markets around the world.
FAQs
Which are the Best Video Conferencing apps for personal use?
The best video conferencing apps for personal use which is free are:
- Microsoft Team
- Zoom Meeting
- Skype
- Webex Meeting
What are the Benefits of using the Video Conferencing app in business?
The benefits of using video conferencing app in business are:
- Connect teams & improve communication
- Improve productivity
- More engaging than audio conferencing
- Time & cost saving
- Improve attendance
What are the Best Video Conferencing Apps for Free?
The best video conferencing apps for free are:
- Zoom
- Google Meet
- RingCentral
- Microsoft Team